Receipt Scanner & Organizer: All Your Receipts in One Place
Receipts arrive in too many places: a wallet, a car door pocket, an email inbox, a camera roll full of personal photos. A receipt organizer pulls them into one library where every receipt has its details filled in, sits in the right category and turns up the moment you search for it.
Available now on iPhone. Android coming soon.
How to scan and organise receipts in 5 steps
This is the routine ScanMyReceipt is built around. Each step takes seconds, and doing them as receipts come in beats sorting a shoebox in April.
1. Scan paper receipts
Tap the Scan button and photograph the receipt on a flat surface with decent light. Paying for several things in one trip? Turn on Multi mode and snap each receipt in a row, then review them together. Scan on the day you get a receipt; thermal paper fades, and the details are fresh in your mind.
2. Upload photos and digital receipts
Receipts you've already photographed can come straight from your gallery, and you can select several at once. For a digital receipt, such as an order confirmation email or an in-app receipt, save it as an image or take a screenshot, then pick it from the gallery the same way.
3. Let OCR fill in the details
ScanMyReceipt reads the merchant, date, total, tax, payment info and line items when they appear on the receipt. Glance over the fields and correct anything that looks wrong; it takes a second now and saves confusion later. The original image stays attached to the record. Here's more on how receipt OCR reads each field.
4. Add categories, tags and notes
Give each receipt one category for the type of spending, like Meals, Travel or Software. Tags are your own labels, and a receipt can have several: a client name, a project code, a trip. Use notes for context your future self or your accountant will need, such as "client lunch after the site visit".
5. Search and export
Search by merchant, date, amount, category, item, tags, notes or payment method. When you need records for a client, a quarter or a tax year, filter by date range, category or tags and export receipts to PDF, CSV, Excel or ZIP.
Organise receipts you've already photographed
Plenty of people already have a habit of photographing receipts, and a camera roll with months of them mixed in with everything else. You don't need to rescan the paper. Open the gallery from the scan screen, select a batch of receipt photos, and check each one before saving; every receipt keeps its own category and tags.
Each imported photo is read by OCR and counts as one scan toward your monthly plan, so a big backlog fits best on Pro (200 scans a month) or Business (1,000). Work through it a month at a time: import one month of photos, fix any fields that need it, tag them, and move on.
Receipt scanner vs receipt organizer
The two terms get used interchangeably, but they solve different problems.
| Receipt scanner | Receipt organizer |
|---|---|
| Turns a paper receipt into an image, and often into text | Keeps every receipt sorted, searchable and ready to export over time |
| Answers "what does this receipt say?" | Answers "where is that hardware store receipt from March?" |
| Output is a photo or PDF file | Output is a library with categories, tags, notes and search |
| Good for a one-off copy | Built for year-round records for clients, taxes and returns |
A scanner on its own leaves you with a folder of images. An organizer without good scanning leaves you typing in totals by hand. ScanMyReceipt does both: it captures the receipt and files it in the same step.
A DIY folder system, if you'd rather not use an app
If you want to keep receipts in Google Drive, Dropbox or a folder on your computer, a consistent structure does most of the work. A receipt from a client trip in October would live at 2026 › Travel › 10-Oct.
| Level | Example | Why |
|---|---|---|
| Year | 2026 | Matches tax years, so you can archive or hand over a whole year at once |
| Category | Travel | Groups receipts the way you review spending |
| Month | 10-Oct | Keeps folders small; the number makes months sort in order |
| File name | 2026-10-14_Merchant_45.20.jpg | Date first sorts chronologically; merchant and amount let you find a receipt without opening it |
The catch is that you do the filing: renaming every file, choosing the folder and typing the amount. An app reads the date, merchant and amount for you, lets you search the text inside receipts, and builds the spreadsheet when you export.
Where your receipts are stored
An organizer only helps if you trust where it keeps things. Here is exactly where ScanMyReceipt stores your receipts. To compare it with a camera roll or cloud drive, read our guide to digital receipt storage options.
- On your phone first. New receipts save on your device right away and sync later, so the library and search work offline. Reading a new receipt (OCR) needs a connection.
- In your account. Your login, receipt details and receipt images are stored with Supabase. PowerSync keeps your phone and your account in sync.
- OCR only reads the receipt. Receipt images are sent to Google Gemini only to extract fields such as merchant, date, total, tax and line items.
- Subscriptions. Billing is handled by Apple or Google, with RevenueCat tracking which plan you're on.
- Yours to take or delete. Export everything as a ZIP of images and spreadsheets at any time. Your data is kept until you delete your account in Settings → Delete account.
Providers may process data in the United States or other countries. Details are in the privacy policy and the account deletion guide.
ScanMyReceipt helps you organize and manage receipt records. It does not determine whether an expense is deductible and does not provide tax, accounting, or legal advice. Consult a qualified professional for advice about your specific situation.
FAQ
How is an organizer different from a photo folder?
A photo folder stores images, usually mixed in with personal photos, and you can't search the text on them. ScanMyReceipt reads the merchant, date, total and other details from each receipt, lets you add a category, tags and notes, and lets you search and export by any of them.
Can I organise by client or project?
Yes. Give each receipt one category for the type of expense, then add as many tags as you need, such as a client name, a project code or a trip. Filter by a tag to see only that client's receipts, or export them on their own.
Can I find an old receipt quickly?
Yes. Search by merchant, date, amount, category, item, tags, notes or payment method. Search and the library work offline, so you can find a receipt at a store counter without a signal.
Can I export everything if I leave?
Yes, on every plan. In Export, choose All time and the ZIP format to get a CSV file, an Excel workbook, a PDF report and a folder with every original receipt image.
Related pages
Ready to stop losing receipts?
Scan it once. Find it whenever you need it.
Scan. Organize. Find. Export.
Available now on iPhone. Android coming soon.