Export Receipts to CSV, PDF, Excel or ZIP
Scanning receipts only helps if you can get them out again in a form someone else can use. ScanMyReceipt exports your receipts as a CSV for spreadsheets, an Excel workbook with totals, a PDF report for review, or a ZIP with all of those plus every original image. Filter first, so you send exactly the receipts that were asked for.
Available now on iPhone. Android coming soon.
Four export formats, four jobs
Every format is available on every plan, including Free.
| Format | What's inside | Best for |
|---|---|---|
| CSV | One row per receipt | Importing into a spreadsheet or accounting tool |
| Excel | Summary, Receipts and Line items sheets | Your accountant, or your own totals by category and month |
| A summary report plus one page per receipt with its image | Reviewing, printing, or sending a readable report | |
| ZIP | The CSV, Excel and PDF files plus every original image | Handing over everything, or keeping your own backup |
What's in the CSV
The CSV export has one row per receipt and these twelve columns, in this order. Amounts are plain numbers, so they add up in any spreadsheet.
| Column | What it holds |
|---|---|
| Date | The receipt date, as YYYY-MM-DD |
| Merchant | Who you paid |
| Category | The receipt's category, such as Office or Travel |
| Tags | All tags on the receipt, separated by semicolons |
| Payment | Card or payment method, when known |
| Currency | Three-letter code, such as USD |
| Subtotal | Amount before tax, when it can be worked out from the receipt |
| Tax | Tax shown on the receipt |
| Tip / extras | Tips, delivery, service charges and similar |
| Total | The amount paid |
| Note | Your note on the receipt |
| Image file | The image's file name, matching the Images folder in a ZIP export |
See it for yourself: download a sample CSV made from four demo receipts. To turn it into a tidy spreadsheet with totals, follow our guide on exporting receipts to Excel.
What's in the Excel and PDF exports
The Excel workbook has three sheets:
- Summary: totals by currency, by category and by month.
- Receipts: the same twelve columns as the CSV, with total rows.
- Line items: date, merchant, item, quantity, unit price, line total and currency for every item read from your receipts.
The PDF report opens with totals by currency, category and month and a table of every receipt. Then each receipt gets its own page with the image, line items, subtotal, tax, extras, total and your note. Open a sample PDF report or read how to export receipts to PDF.
What's in the ZIP
A ZIP export is a folder with all three files and an Images folder holding every original receipt image. Image names combine the date, merchant and total, so they're easy to match to the Image file column.
ScanMyReceipt_export_2026-11-04/
├── ScanMyReceipt_receipts_2026-11-04.csv
├── ScanMyReceipt_report_2026-11-04.xlsx
├── ScanMyReceipt_report_2026-11-04.pdf
└── Images/
├── 2026-10-03_Metro-Office-Supply_45.43.jpg
├── 2026-10-09_Blue-Oak-Caf_18.97.jpg
└── …Export by date range or tax period
The export builder lets you choose the receipts before the format:
- Date: All time, This month, Last month, Past 6 months, Past year (the last 12 months), or a custom range such as January 1 to December 31 for a tax year.
- Category: just Travel, just Software, or any other category.
- Tags: one client, project or job.
You can also export from search: search for what you need, tap Select, choose Select all results, then export. For year-end exports and what the IRS expects from scanned records, see the tax receipt scanner page.
ScanMyReceipt helps you organize and manage receipt records. It does not determine whether an expense is deductible and does not provide tax, accounting, or legal advice. Consult a qualified professional for advice about your specific situation.
FAQ
Can I export only some receipts?
Yes. In the export builder, pick a date range and narrow by category or tags. Or search for what you need, tap Select, choose Select all results, and export just those.
Which format should I send to an accountant?
Ask them first. Excel is the most complete, with a summary, every receipt and every line item. CSV imports into most software. PDF is easiest to read. ZIP includes all three plus the original images.
Are line items in the CSV?
No. The CSV has one row per receipt. Line items (date, merchant, item, quantity, unit price, line total and currency) are on their own sheet in the Excel export and listed on each receipt's page in the PDF.
Are exports included on the Free plan?
Yes. Every format is available on every plan. Plans only change how many receipts you can scan each month.
Can I export everything if I stop using the app?
Yes. Choose All time and ZIP to get every receipt's details and original image in one file.
Related pages
Ready to stop losing receipts?
Scan it once. Find it whenever you need it.
Scan. Organize. Find. Export.
Available now on iPhone. Android coming soon.