Receipt Scanner for Small Businesses
A small business doesn't need an enterprise expense platform to keep its receipts in order. It needs a fast way to get every receipt into one place, label it by client or project, and hand clean records to the accountant. That's what ScanMyReceipt does, on iPhone (Android coming soon), with a plan sized to how many receipts you get each month.
Available now on iPhone. Android coming soon.
What a small business needs from a receipt scanner
Most small businesses have the same three problems: receipts pile up faster than anyone files them, nobody can find the one the accountant is asking about, and year-end means rebuilding months of spending from memory. A receipt scanner earns its place if it fixes all three.
- Clearing a stack quickly. The camera's Multi mode captures several paper receipts in a row, and you can select many screenshots from your gallery at once.
- Less typing. Receipt OCR reads the merchant, date, total, tax, payment method and line items, so you check details instead of entering them.
- Labels that match your business. A category for the type of expense, tags for clients, jobs or locations, and a note for anything you'll forget.
- Records your accountant can use. Filter by date range, category or tags and export receipts as PDF, CSV, Excel or ZIP, with the original images included in the ZIP.
For a step-by-step routine and what to capture with each receipt, see the business receipt tracker page.
Plans for small businesses
Every plan includes every feature: OCR, categories, tags, search and all four export formats. The only difference is how many receipts you can scan each month. Billing goes through Apple or Google.
Free
$0
20 scans a month
Pro
$4.99 / month or $39.99 / year
200 scans a month
For busy businesses
Business
$12.99 / month or $99.99 / year
1,000 scans a month
A rough guide: 10 receipts a working day is about 200 a month, which fits Pro at $4.99. A business with several vehicles, regular supply runs or lots of client meals can pass that quickly, and the Business plan ($12.99 a month or $99.99 a year) covers up to 1,000 scans a month.
Compare plans in detailHow ScanMyReceipt compares
These apps solve different problems. Expensify and Zoho Expense are built around teams submitting and approving expenses. Wave is accounting software with receipt scanning on top. ScanMyReceipt focuses on getting receipts scanned, organized and exported.
| App | Free tier | Starting price | Best for |
|---|---|---|---|
| ScanMyReceipt | Yes: 20 scans a month, every feature | $4.99/month (Pro, 200 scans) | Owner-operators and freelancers who want receipts scanned, organized and exported, without bookkeeping software |
| Expensify | Yes: Submit plan for scanning and submitting expense reports | $5 per member/month (Collect) | Teams that need approvals, reimbursements and accounting sync |
| Zoho Expense | Yes: up to 3 users, 20 receipt scans per user a month | $4 per user/month, or $3 billed annually (Standard) | Small teams that want a multi-user expense tool |
| Wave | Yes: Starter plan for accounting and invoicing; receipt scanning is a paid add-on | $19/month (Pro, includes receipt scanning) | Businesses that want free bookkeeping and invoicing first |
| Neat | No free plan listed | $200/year | Receipt and document filing with a single subscription |
Prices checked November 2026. Competitor plans and prices change, so check each vendor's site before deciding. Product names belong to their owners.
Is it right for your business?
We'd rather you pick the right tool than the wrong one, so here's an honest breakdown.
A good fit if you…
- Run the business yourself or with a small team, and one person looks after receipts.
- Want receipts off paper and searchable without learning accounting software.
- Hand records to a bookkeeper or accountant who works from spreadsheets or PDFs.
- Need to split spending by client, job or project using tags.
Not the right fit if you need…
- Shared team accounts, approval workflows or employee reimbursements.
- Bank or card feeds, invoicing, payroll or full bookkeeping.
- Software that files taxes or decides what's deductible.
Many small businesses use ScanMyReceipt for receipts and a separate tool or accountant for the books. At year-end, the tax receipt scanner page explains how to export a full tax year.
ScanMyReceipt helps you organize and manage receipt records. It does not determine whether an expense is deductible and does not provide tax, accounting, or legal advice. Consult a qualified professional for advice about your specific situation.
FAQ
Which plan does a small business need?
Count the receipts you get in a typical month. Under 20, the Free plan covers it. Up to 200, Pro. Up to 1,000, Business. Every plan has the same features, so you're only choosing a monthly scan limit.
Can several people share one account?
Each ScanMyReceipt account is individual. There are no shared libraries, roles or approval workflows. On a small team, each person can use their own account and send their exports to whoever does the books.
Can I tag receipts by client or project?
Yes. Add as many tags as you like to a receipt, such as a client name, job number or location, and filter by them in search or in the export builder.
Is ScanMyReceipt accounting software?
No. It handles receipts: scanning, organizing, searching and exporting. It doesn't connect to bank accounts, send invoices, run payroll or file taxes. Many businesses use it alongside their bookkeeping software or accountant.
Can I import digital receipts?
Yes, as images. Save a screenshot of an emailed or online receipt and add it from your gallery; you can select several at once. PDF files can't be imported directly.
Does ScanMyReceipt give tax advice?
No. It keeps your receipt records organized. Tax treatment depends on your country and situation, so check with a qualified professional.
Related pages
Ready to organize small-business receipts?
Scan once. Find receipts whenever a client, vendor or accountant asks.
Scan. Organize. Find. Export.
Available now on iPhone. Android coming soon.